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Recently, we had one of our clients ask us how they could access a MS Access database outside their office. To do this, they wanted to make use of their Android tablet. Their initial idea was to use a remote desktop software to access their database. While this is a viable option, it’s not the most optimal solution.
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Can MS Access run on Android/iOS/Mac/Linux?
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The short answer: no.
The long answer: MS Access is a Windows software. The database server which Access relies on is a Windows technology. So neither component of Access can run in any other operating system. This includes Mac, Linux, iOS, and Android. (Parfait, Stackoverflow)
So what are some ways to use your MS Access database on Android?
Connect using remote desktop app
Microsoft Remote Desktop App lets you to connect to your computer outside the office. The app allows you to interact with your database as if you were sitting right in front of your computer.
But! There are two issues with this approach:
- Because of the way MS Access works and the file sizes, every time you open the database, it will take awhile to load and would use lots of cellular data. This makes this option very frustrating and almost unusable.
- The other issue is that MS Access is not mobile friendly. So you will have a hard time entering information and viewing records.
This method is a good temporary solution if you’re looking for a quick fix and can’t spend much time or money on it. It is not ideal for the long run though. Instead, read some of the alternatives below.
Use a database app for android
How can you access the database in an android application?
One way is to use a database utility app that let’s you view and edit your data tables.
The problem?
None of the forms or business logic from Access are accessible, so you’ll be viewing and editing raw data. If your database is quite simple it might do the trick but in most cases, it’s not good enough. Some examples include “Access Mobile Database Client” for iOS and “View MS Access DB” for Android.
I’ve never used these apps, so not sure how it saves the data or whether it changes the database format.
Run MS Access as web database using Sharepoint
One of the more attractive alternatives is using Office 365’s recent feature. You can now deploy MS Access databases through Sharepoint. You can access these as Sharepoint apps.
You can manage and track Access apps through a SharePoint site in a browser. This means your MS Access databases can hosted on the cloud and accessed through the web browser. Alternative, you can use the Sharepoint app. An added benefit, this method allows you to manage who has access to the app.
Some resources on how to get started with Office 365MS Access apps
If you have a team or have programming experience, then you might prefer to do all the ‘coding’ yourself. If that’s the case, the following are your options. The alternatives below are much more involved than the initial ones so keep that in mind when choosing a solution.
Convert Access database to an Android app
MS Access databases are not native to Android so we need to convert them before we can run our Access database content on Android. One option consists of syncing (or migrating) the data to a mobile friendly database such as SQLite. Once the data is in this format, Android apps can interact with it.
To access the information, you would need to develop an app that would communicate with the database and allow you to make edits. To sync back with your MS Access database, you would need a script to sync the data between this new database and your MS Access database.
Pros: Easy to use, Very responsive, Can Access Offline
Cons: Data is not in real time
Create a responsive web app
If you are starting from scratch and looking to access a database remotely then I would opt towards a web based solution rather than MS Access. Especially if you want to do it through a mobile device.
As long as the web app is mobile friendly your users will have a good experience. A web app also has the advantage of being accessible through different devices and platforms. All without having to rewrite the app for each platform.
But what if you already have a MS Access database?
To create a web app you need to split the MS Access database and move the data to a web database (e.g. MySQL, SQL Server). Otherwise, you could look at the sharepoint option above.
Once you have your web database set up, a web application will be able to connect to it. Users will be able to use their browsers to use the new web app.
The MS Access database ‘front-end’ which does not contain the data would connect to the same web server. You may need to make some changes to your forms to handle the new database format.
Pros: Real Time Data
Cons: Need internet access
Build a native android app connected to web server
The last approach is creating a native mobile app. Unlike the syncing method, this method connects to a centralized web database. This is how most of apps work for example Facebook and Instagram.
Not only you have to move the database to a web database, but also need to create a way (Web Service) for the android app to communicate with the data. Once that is set up, you need to build the rest of the app. In particular, the screens the users will use to view and edit the data.
Pros: Highly responsive, Easy to Use, Real Time Data
Cons: Need Internet Access
Other MS Access alternatives
What if you are not comfortable with programming? What are some alternatives to MS Access that run on mobile?
The last few years we’ve seen many options released.
App alternatives
One way to go is to download a database app. These apps are very customizable databases. You can use them to manage most types of data. They even have data synchronization across devices! Some examples include
Web based alternatives
Web based SaaS platforms have seen a huge spike the last 5 years. These ‘low-code’ solutions give you the same functionality MS Access does but on the web. Some examples include
What solution you pick it’s up to you. But, I understand it might be hard making sense of all these options. If you are struggling with which solution to select then you should ask yourself the following questions.
- Figure out your constraints. What kind of resources (expertise, time and money) are available to me?
- Do I have to conform to certain IT restrictions?
- What does my IT infrastructure look like right now? Is it flexible?
- How will my users access the data? What devices? How often?
- Do many users need to access the data at the same time? Is it critical for the data to always be up to date?
- How comfortable are your target users with technology? Are they slow learners? Do they tend to resist new initiatives?
If you are still struggling to figure out the best approach then leave a comment below. I’ll try to reply with some feedback and suggestions.
Guy Gilbert is a senior product manager focused on Office apps across Windows Phone, iPhone, and Android phones.
We are thrilled that Office Mobile for Android phones is available in the U.S. today. Office 365 subscribers will be able to download the app from the Google Play store and activate it. The release of this app shows that we’re committed to keep providing additional value for Office 365 subscribers. Office 365 subscribers will now be able to access, view, and edit Word, Excel and PowerPoint documents with Windows Phone, iPhone and Android phones. Here is the official announcement of the news.
Update 3/27/2014: You no longer need an Office 365 subscription to edit documents with Office Mobile for Android phones. You must update to the latest version of the Office Mobile app to enable free document editing and creation.
I will provide some more detail about Office Mobile for Android phones, and answer some questions that you might have.
If you aren’t already an Office 365 subscriber, you can visit www.office.com to learn more about Office 365 and sign up for a free 30 day trial.
Signing in
When signing in to Office Mobile for Android phones, you can use either a Microsoft Account associated with your Office 365 Home Premium or Office 365 University subscription or an Organization account for all other Office 365 accounts. You can find the full list of eligible Office 365 subscriptions later in this blog post. Don’t worry if you have both types of accounts. You can access cloud storage places, for example SkyDrive and SkyDrive Pro, after you sign-in.
On the recent documents tab, the last documents you worked on from either your PC – running the new Office – or phone will automatically show up here. This is made possible by Office 365’s roaming documents feature so that you always have quick access to the most up to date version of documents you worked on.
On the Locations tab you can see all of your connected cloud storage locations and add additional locations, such as SkyDrive, SkyDrive Pro or SharePoint sites.
Getting around Office Mobile
From the home page you can easily move between your recent documents, your cloud storage locations, and creating a new Word or Excel document. Let’s take a look at each area.
The New Documents tab lets you create a new Word or Excel document from your phone and provides templates to get you started quickly
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Word
You can read, edit and create new Word documents with Office Mobile. Word is optimized for the small screen of your Android phone, making your documents look great. When you open a Word document from SkyDrive or SkyDrive Pro, it will open at the exact place you left off on your PC or phone. The menu bar disappears a few seconds after opening the document, so that you can truly focus on the content of the document.
The document outline helps you navigate the document outline and comments, which is handy for when you want to review just a particular section of a long document
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Tap the pencil on the menu bar and you get access to the most common editing, commenting and formatting options.
Once you’re done making changes to a Word document, you can share it via email or save the document to SkyDrive.
Excel
Excel worksheets, tables, and charts are beautifully scaled to fit your phone screen. When you update numbers in the spreadsheet, the entire workbook will recalculate. You can also create charts, utilize AutoSum features and filter data in tables.
The Outline View lets you jump to the worksheet, chart or table of your choosing. From the Outline View, you can also quickly navigate to comments.
You can also filter or sort data in tables, in order to get new insights.
Select any range of cells and using the AutoSum feature you can instantly view the total, average, count, maximum and minimum values for that range.
With that same selected data, you can quickly create a chart.
Finally, you can format cells to clearly highlight the most important data.
PowerPoint
Preparing for your upcoming presentation is now more convenient with Office Mobile for Android phones. You can review your slides and edit speaker notes, move and hide slides, and make text edits directly from your phone. In the navigation bar, the Slide Navigator replaces the Viewing Tools from Word and Excel.
In Portrait mode you can see your slides and notes, edit your speaker notes, and practice your presentation.
In Landscape mode, swipe through your presentation and view it.
With the Slide Navigator, you can quickly jump to any slide.
Tap the pencil on the menu bar and you can make changes to the text on the slide.
Settings
When you click the options button while on the Office Mobile home screen, you can access the settings for Office Mobile. The settings page lets you reset Office Mobile and add an identity for comments made on your phone. Resetting Office returns the app to initial state and deletes all your documents and cloud storage locations from the phone.
You can also access help documentation, see the version number, read the Terms of Service and Privacy policy, and select Improve Office Mobile settings.
Frequently asked questions
What are the requirements to use Office Mobile for Android phones?
There are two key requirements:
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- You need a qualifying Office 365 subscription plan that includes the Office 2013 desktop applications (see list below). After you download and install Office Mobile for Android phones, just sign in with your Office 365 username and password to activate the app.
- A phone running Android OS 4.0 or greater.
What Office 365 subscriptions include Office Mobile?
Any Office 365 subscription plan that includes the full Office 2013 desktop applications also includes Office Mobile. Specifically, these plans are: Office 365 Home Premium, Office 365 Small Business Premium, Office 365 Midsize Business, Office 365 Enterprise E3 and E4, Office 365 Education A3 and A4, Office 365 ProPlus, and Office 365 University. There are also Office 365 government plans that include Office Mobile.
Additionally, Office 365 trial subscriptions will activate Office Mobile. Please visit Office.com to get a 30 day trial.
What languages and markets will Office Mobile for Android phones be available in?
Office Mobile for Android phones will be available in 33 languages and in 117 markets. Initially, it will only be available in the United States. We will gradually expand to additional markets and languages.
- Office Mobile for Android phones will be available into the following languages: Bulgarian, Catalan, Croatian, Czech, Danish, Dutch, English (US), Finnish, French, German, Greek, Hungarian, Indonesian, Italian , Japanese, Korean, Latvian, Lithuanian, Norwegian, Polish, Portuguese (Brazil), Portuguese (Portugal), Romanian, Russian, Serbian (Latin), Simplified Chinese, Slovak, Slovenian, Spanish, Swedish, Traditional Chinese, Turkish, Ukrainian.
- Office Mobile for Android phones will be made available in the following markets: Albania, Angola, Antigua and Barbuda, Argentina, Armenia, Aruba, Australia, Austria, Azerbaijan, The Bahamas, Bangladesh, Belarus, Belgium, Belize, Benin, Bolivia, Bosnia and Herzegovina, Botswana, Brazil, Bulgaria, Burkina Faso, Cambodia, Cameroon, Canada, Cape Verde, Chile, China, Colombia, Costa Rica, Cote D’Ivoire, Croatia, Cyprus, Czech Republic, Denmark, Dominican Republic, Ecuador, El Salvador, Estonia, Fiji, Finland, France, Gabon, Germany, Ghana, Greece, Guatemala, Guinea-Bissau, Haiti, Honduras, Hong Kong SAR, Hungary, Iceland, India, Indonesia, Ireland, Italy, Jamaica, Kazakhstan, Kenya, Korea, Kyrgyzstan, Laos, Latvia, Lithuania, Luxembourg, Macedonia, Malaysia, Mali, Malta, Mauritius, Mexico, Moldova, Mozambique, Namibia, Netherlands, Netherlands Antilles, New Zealand, Nicaragua, Niger, Nigeria, Norway, Panama, Papua New Guinea, Paraguay, Peru, Philippines, Poland, Portugal, Romania, Russia, Rwanda, Senegal, Serbia, Singapore, Slovakia, Slovenia, South Africa, Spain, Sri Lanka, Sweden, Switzerland, Taiwan, Tajikistan, Tanzania, Togo, Trinidad and Tobago, Turkey, Turkmenistan, Uganda, Ukraine, United Kingdom, United States, Uruguay, Uzbekistan, Venezuela, Zambia, Zimbabwe.
When will Office Mobile for Android phones be available outside of the United States?
Office Mobile for Android phones will be available in other markets over the next several weeks.
Can I purchase Office Mobile for Android phones in the Google Play store?
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The app is available free of charge for Office 365 subscribers only. Office Mobile is a subscription benefit and demonstrates our commitment to add new value to the Office 365 subscription service.
Customers can buy an appropriate Office 365 subscription through regular channels, for example www.office.com. Office 365 subscriptions will not be available for purchase in the Google Play store.
How does Office Mobile for Android phones compare to Office Mobile on Windows Phone 8?
Office Mobile on Windows Phone 8 provides a richer, more integrated experience. Specifically, on Windows Phone 8:
- Office Mobile comes preinstalled;
- Office Mobile is pre-activated, so it will function without an Office 365 subscription;
- Office 365 setup combines the setup of email, Office Mobile and Lync, with a single entry of credentials;
- Office documents received as attachments in email will open directly with the Office Mobile app, not with viewers that may not render the documents correctly;
- Office Mobile has support for saving documents locally on the phone;
- Office Mobile includes searching and filtering for documents;
- Office Mobile supports opening IRM-protected email and documents.
Microsoft Access For Android
What is the difference between Office Mobile for iPhone and Office Mobile for Android phones?
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The functionality of both apps is very similar. The main differences are:
- Office Mobile for Android phones does not include an option to purchase an Office 365 subscription from within the app. Office Mobile for Android phones only has a “sign in” option.
- When accessing documents on an on-premises SharePoint Server, the URL to the document needs to be fully qualified for Office Mobile for Android phones to be able to open it. For instance, https://contoso/monthlyreport.docx will not open, but https://contoso.corpnet.northwind.com/monthlyreport.docx will open in Office Mobile.
How many phones can I install and activate Office Mobile for Android phones on?
Most Office 365 subscriptions grant you the license to install Office Mobile on up to 5 mobile devices, not including Windows Phone devices (which come with a pre-activated version of Office Mobile preinstalled). An Office 365 University subscription grants you the license to install Office Mobile on up to 2 mobile devices.
Is Office Mobile for Android phones available on other devices like Android tablets?
We built Office Mobile for Android phones to ensure a great Office experience when using a small screen device. Therefore, you will not be able to download and install Office Mobile for Android phones on an Android tablet from the Google Play store. If you have an Android tablet, we recommend using the Office Web Apps which provide the best Office experience on a tablet.
Where can I get more information on Microsoft technical support?
Microsoft technical support information on Office 365 subscription is available here: http://support.microsoft.com/get-support/office/office-365-home-premium/mobile/
Ms Access Download For Android Download
We hope this new app will be very valuable for Office 365 subscribers with Android phones. Please let us know what you like and what you’d like to see added in the comments below.
Microsoft Access For Android Devices
— Guy Gilbert